Box 1: Balance Sheets/Profit & Loss Statements
Scope and Contents
It is important to note that the survival of the various types of documentation across the nearly 140 years of its existence is very uneven. There are large gaps in each of the series. T he minutes of the Board of Directors, for example, is virtually complete for the period from 1898 through 1947 and virtually non-existent for the period before that. The same disparity holds true for most of the other series. There has been significant physical damage to many of records, especially the large bound volumes. In those cases where missing information can be inferred, it is added in brackets. Where information about numbering of materials is intact, it is mentioned in the descriptions. An example of this it the use of a "Catalog" number applied to the paper wrappings of many of the volumes. If the wrapping survived and still had the "catalog" number it is noted in the finding aid. There are other labels which have been associate with many items. If they are extant, they noted.
Dates
- Creation: 1850s - 1970s
Extent
From the Collection: 30 Cubic Feet (Approx. 30 c.f. in 40 boxes and 50 volumes )
Language of Materials
From the Collection: English
Processing Information
These were variously called Balance Sheets, Examinations of Accounts, Profit and Loss Statements, Statements of Operations, etc. Whatever the name they are filed chronologically. Many of these include comments, suggestions and/or letters of transmittals which provide a narrative of the monthly fluctuations of revenue, production, with suggestions for improvement. The records from 1916 through 1953 are extant. These records were prepared monthly and consisted of a double sheet where the Statement of Estimated Profit and Loss is on one side and the Statement of Operations is on the other. There are two columns on the Profit and Loss side. The cost column which includes various entries under two broad categories: Manufacturing Cost and Selling Cost (such as shipping, commissions, etc. The Income column includes entries for Sales, rents, Bond dividends, etc. There are two several columns on the Statement of Operations side. On the first column there are four categories: Deliveries, Production, Waste Percentage, and Average Number Yarn. The columns on the right record bales of cotton used, pounds of cotton used, pieces produced. These are expressed in two columns, one for “This Month” and the other “Last Month” so that Profit and Loss can be computed. This side of the sheet also includes figures for “Spindles Stopped” and “Looms Stopped”. Each side of the sheet is signed by both the Vice President and the Treasurer of the Eagle & Phenix.
Repository Details
Part of the Columbus State University Archives and Special Collections Repository
4225 University Ave
Columbus Georgia 31907 United States